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Payroll Specialist

Company: Corovan
Location: Poway
Posted on: November 16, 2021

Job Description:

The Payroll Specialist is a member of the Payroll team which is a part of the Finance department. He or she is responsible for the accurate processing and recording of payroll, providing timely and accurate financial information and participating in daily data entry for payroll processing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll duties:

  • Perform daily Payroll department operations, including prepping for payrolls utilizing multiple pay frequencies, payroll incentives, reimbursements, final and manual checks.
  • Enter new employees and rehires into order entry system.
  • Prepare badges for new employees.
  • Verify pay rate changes and process retroactive increases as necessary.
  • Manage workflow to ensure all payroll transactions are processed accurately and timely.
  • Reconcile and validate timesheets prior to transmittal to payroll module.
  • Reconcile and audit payroll prior to transmission and validate post payroll reports.
  • Understand proper taxation of employer paid benefits.
  • Process garnishment calculations and maintain compliance.
  • Review and submit 401(k) data according to company and plan design specifications.
  • Review and submit Worker's Compensation reporting data.
  • Assists with internal and external audits of records, paid time off balances, workers compensation, tax filings, 401(k) and other related documentation (compliance).
  • Prepare certified payroll documents as required for prevailing wage jobs.
  • Assist with quarterly wage and tax filing requirements, balancing and year end reporting.
  • Maintain payroll files, both paper and electronic
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • Partner with HR on matters such as leaves and terminations.
  • Assist with other special payroll tasks and duties as assigned.
  • Act as backup for other members of the Payroll department

    Customer Relations:

    • Respond to payroll inquires by employees by maintaining excellent customer service.
    • Communicate with co-workers, management, clients, and others in a courteous and professional manner.
    • Expedite the resolution of customer problems and complaints to maximize satisfaction.
    • Must be punctual at all times. If an emergency arises, inform the Manager immediately, so that appropriate coverage can be arranged.
    • Must be courteous, helpful, and professional to all existing and potential internal and external customers. Training:

      • Complete self-initiated training necessary to remain current on payroll practices and labor laws.
      • Provide input and direction to teammates on enhancing the customer services.
      • Promote Corovan's Mission and Vision Statements.
      • Continuously promotes compliance with company policies and procedures.

        Other duties:

        • Assist in the review of current payroll processes to identify areas of process improvements and standardization.
        • Safeguard all confidential information.
        • Conform to all safety rules and use all appropriate safety equipment.
        • Other duties may be assigned, as needed or warranted, by management.

          QUALIFICATIONS:

          To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.



          COMPETENCIES:

        • CUSTOMER SERVICE- Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
        • TEAMWORK - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
        • ORGANIZATION SKILLS - Organization skills, attention to details, and the ability to prioritize in a changing environment.
        • INTERPERSONAL SKILLS - Strong interpersonal (verbal and written) communication skills, positive attitude, flexibility, and an eagerness to learn new things.
        • LANGUAGE SKILLS - Ability to read and interpret documents written in English such as procedures, work instructions, and timesheets. Ability to effectively communicate with customers and coworkers.
        • MATHEMATICAL SKILLS - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Weighing and measurement of boxes.
        • REASONING ABILITY - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
        • COMMUNICATION SKILLS - Ability to effectively communicate with potentially stressful and/or emotional situations. Outstanding customer oriented skills. Ability to communicate with various levels of management.
        • OTHER DUTIES:
        • Able to work independently.
        • Solid time management skills with the ability to prioritize assignments
        • Decision-making, problem-solving, and analytical skills.
        • Maintain reliable work product and attendance.
        • Requires effective decision-making skills for handling customer and teammate escalations. Calm, thoughtful response capability that displays the ability to treat everyone with respect and arrive at win-win solutions. EDUCATION and/or EXPERIENCE:



          Required:

        • High School Diploma or G.E.D. required; or an equivalent of education and work experience.
        • Three - five (3-5) years' experience of payroll processing with high employee volume.
        • Experience with integrated payroll systems required.
        • Working knowledge of UltiPro payroll and Kronos timekeeping.
        • Strong knowledge of federal and state wage and tax laws, FLSA and overtime requirements.
        • Experience integrating within a team in high-demand, customer-facing environments.
        • Proficient in MS Office.
        • Intermediate in MS Excel. Preferred:

        • Prevailing wage and Certified Payroll experience.
        • Bi-lingual in Spanish. PRIMARY LOCATION:

          Poway.

          PHYSICAL DEMANDS:



          The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individuals are required to be able to sit or stand for long periods as needed throughout the day.

        • Walking: May require walking primarily on a level surface, but may include walking on uneven or inclined surfaces for lengthy periods throughout the day, often up and down stairs.
        • Handling: Seizes, helps or works with hands.
        • Lifting: Proper lifting techniques required. May include lifting up to 30 pounds, and pushing or pulling up to 20 pounds throughout the day.
        • Reaching: Extends hands and arms in any direction, reaching above shoulder heights, below the waist or lifting as required.
        • Standing: Remains in standing position if required to perform various functions of the job.
        • Stooping: Bends body downward and forward by bending at knees or waist, including but not limited to, twisting, kneeling throughout the day.
        • Vision: Reads paperwork and records on the computer.
        • Talking: Communications by phone and in person.
        • Sitting: Sits at desk.

          WORK ENVIRONMENT:



          The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This list is not all inclusive.

        • Temp/Weather: Works in either 1) Office environment - for the most part ambient room temperatures, lighting and traditional office equipment, or 2) Warehouse - may be exposed to cold temperature, or 3) Outside - may be exposed to wet and/or humid conditions, outside weather conditions and extreme cold.
        • Noise: Works in office, warehouse or outside environment, with constant or intermittent noise.

          POSITION TYPE/EXPECTED HOURS OF WORK:



        • This is a full-time, regular position.
        • Employees might be required to work late evenings or weekends depending on the business needs.
        • All Overtime must be approved by manager before working.
        • Because of Human Resources and Accounting interactions, the work needs to be conducted in the office location of 12302 Kerran Street, Poway, CA 92064.



          AAP/EEO STATEMENT:



          The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.



          OTHER DUTIES:

          Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



          REASONABLE ACCOMMODATIONS:



          Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Keywords: Corovan, Poway , Payroll Specialist, Accounting, Auditing , Poway, California

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