Administrative Assistant in Poway

Company: Vaco Staffing
Location: Poway
Posted on: May 16, 2022

Job Description:

Job Title: Sales & Closing Coordinator (Administrative Assistant) - Closing Services Department (Escrow)Position Highlights: Responsible for aspects of the sales contract processing, start preparation and coordination of the escrow closing.Responsibilities:

• Ensure HUD-1 Closing/Settlement Statements are compliant, accurate, and approved before close. Confirm accuracy and timeliness of documentation, including but not limited to purchase agreements, deposits, and payments.
• Coordinate closing process with internal departments (sales, accounting, purchasing, design studio, and construction), lenders, realtors, and title companies, ensuring completeness and timeliness of status updates for customers in the backlog.
• Communicate and schedule the orientation appointments and closing dates with customers before the close of escrow, if applicable.
• Responsible for accurate final closing figures and issuing close summaries on time before closing.
• Manage information and update information in applicable programs. Ensure routine reports are generated and distributed on time.
• On an ongoing basis, review and audit homesite files to ensure completeness and compliance.
• Approve all estimated closing statements, amendments, and lender documentation for closings. Include final surveys, soil treatments, contracts, certificates of occupancy, keys, and any other required information. Ensure incentives are allocated correctly. Review and approve any lender required documentation. Notify appropriate parties of formal closing.
• Other duties as assignedPosition Qualifications:
  • High school graduate or equivalent; college degree preferred.
  • A minimum of 3 years experience in a professional office environment.
  • Experience in the home building industry is preferred.
  • Computer competency - Proficient in MS Office (Word & Excel, Outlook, PowerPoint), and other general computer applications. Experience with E-One, SalesForce, or Envision preferred.
  • Strong organizational skills, attention to detail, particularly with numbers and financial data
  • Excellent written and verbal communication skills
  • Ability to work collaboratively with team members and members of other departments
  • Ability to multi-task and be self-directed, staying focused and on task in a fast-paced environment

Keywords: Vaco Staffing, Poway , Administrative Assistant in Poway, Administration, Clerical , Poway, California