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Onsite Accounting Admin Assistant - Contract to hire

Company: Vaco Staffing
Location: Poway
Posted on: January 18, 2023

Job Description:


  • Process daily deposit via remote banking system.
  • Responsible for distribution of all incoming/outgoing mail including but not limited to; opening, sorting, overnight mailing, fax correspondence and special mailings as needed.
  • Maintain Business licenses as per schedule.
  • Copy and collate monthly commission packages.
  • Primary backup for receptionist and related front desk responsibilities.
  • Manage Accounts Payable vendor files.
  • File Accounts Payable paid voucher packages.
  • Responsible for maintaining inventory for shipping and mailing supplies.
  • Scans and processes Accounts Payable invoices and Proof of Delivery documentation into company's electronic document storage system.
  • Various month-end reports and schedules.Eventual progression to additional Accounting department responsibilities may include:
    • Document stored financial data in company's Retention Log.
    • Investigates problems that vendors or purchasing agents have with obtaining payment for assigned vendors.
    • Code and enter approved/received invoices/debit-credit memos into accounting software within 24 hours for select vendors.
    • Reconciles vendor statements for some assigned vendors.
    • Performs various tasks assigned, utilizing Word, Excel and PowerPoint (i.e. labels, unit sales, etc.).KEY REQUIREMENTS:Language Ability:Minimum:
      • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
      • Ability to write routine reports and correspondence. Preferred:
        • Ability to speak effectively and respond to questions from customers, employees, and the general public.Reasoning Ability:Minimum:
          • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Preferred:
            • Ability to deal with problems involving several concrete variables in standardized situations.Education/Experience:Minimum:
              • High school graduate or GED equivalentPreferred:
                • Three to six months related experience and/or training; or equivalent combination of education and experience.Computer Skills:Minimum:
                  • Proficient with Microsoft Office suite, including Excel, Outlook, and Word.Preferred:
                    • ERP system
                    • Powerpoint

Keywords: Vaco Staffing, Poway , Onsite Accounting Admin Assistant - Contract to hire, Administration, Clerical , Poway, California

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