Onsite Accounting Admin Assistant - Contract to hire
Company: Vaco Staffing
Posted on: January 18, 2023
- Process daily deposit via remote banking system.
- Responsible for distribution of all incoming/outgoing mail
including but not limited to; opening, sorting, overnight mailing,
fax correspondence and special mailings as needed.
- Maintain Business licenses as per schedule.
- Copy and collate monthly commission packages.
- Primary backup for receptionist and related front desk
- Manage Accounts Payable vendor files.
- File Accounts Payable paid voucher packages.
- Responsible for maintaining inventory for shipping and mailing
- Scans and processes Accounts Payable invoices and Proof of
Delivery documentation into company's electronic document storage
- Various month-end reports and schedules.Eventual progression to
additional Accounting department responsibilities may include:
- Document stored financial data in company's Retention Log.
- Investigates problems that vendors or purchasing agents have
with obtaining payment for assigned vendors.
- Code and enter approved/received invoices/debit-credit memos
into accounting software within 24 hours for select vendors.
- Reconciles vendor statements for some assigned vendors.
- Performs various tasks assigned, utilizing Word, Excel and
PowerPoint (i.e. labels, unit sales, etc.).KEY
- Ability to read and interpret documents such as safety rules,
operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence. Preferred:
- Ability to speak effectively and respond to questions from
customers, employees, and the general public.Reasoning
- Ability to apply common sense understanding to carry out
instructions furnished in written, oral, or diagram form.Preferred:
- Ability to deal with problems involving several concrete
variables in standardized situations.Education/Experience:Minimum:
- High school graduate or GED equivalentPreferred:
- Three to six months related experience and/or training; or
equivalent combination of education and experience.Computer
- Proficient with Microsoft Office suite, including Excel,
Outlook, and Word.Preferred:
Keywords: Vaco Staffing, Poway , Onsite Accounting Admin Assistant - Contract to hire, Administration, Clerical , Poway, California
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