Onsite Accounting Admin Assistant - Contract to hire

Company: Vaco Staffing
Location: Poway
Posted on: January 18, 2023

Job Description:

JOB DESCRIPTION:

• Process daily deposit via remote banking system.
• Responsible for distribution of all incoming/outgoing mail including but not limited to; opening, sorting, overnight mailing, fax correspondence and special mailings as needed.
• Maintain Business licenses as per schedule.
• Copy and collate monthly commission packages.
• Primary backup for receptionist and related front desk responsibilities.
• Manage Accounts Payable vendor files.
• File Accounts Payable paid voucher packages.
• Responsible for maintaining inventory for shipping and mailing supplies.
• Scans and processes Accounts Payable invoices and Proof of Delivery documentation into company's electronic document storage system.
• Various month-end reports and schedules.Eventual progression to additional Accounting department responsibilities may include:
  • Document stored financial data in company's Retention Log.
  • Investigates problems that vendors or purchasing agents have with obtaining payment for assigned vendors.
  • Code and enter approved/received invoices/debit-credit memos into accounting software within 24 hours for select vendors.
  • Reconciles vendor statements for some assigned vendors.
  • Performs various tasks assigned, utilizing Word, Excel and PowerPoint (i.e. labels, unit sales, etc.).KEY REQUIREMENTS:Language Ability:Minimum:
    • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
    • Ability to write routine reports and correspondence. Preferred:
      • Ability to speak effectively and respond to questions from customers, employees, and the general public.Reasoning Ability:Minimum:
        • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Preferred:
          • Ability to deal with problems involving several concrete variables in standardized situations.Education/Experience:Minimum:
            • High school graduate or GED equivalentPreferred:
              • Three to six months related experience and/or training; or equivalent combination of education and experience.Computer Skills:Minimum:
                • Proficient with Microsoft Office suite, including Excel, Outlook, and Word.Preferred:
                  • ERP system
                  • Powerpoint

Keywords: Vaco Staffing, Poway , Onsite Accounting Admin Assistant - Contract to hire, Administration, Clerical , Poway, California