Accounting Manager

Company: Corovan Corporation
Location: Poway
Posted on: May 17, 2023

Job Description:

$110000 - $120000 / year


SUMMARY:


Reporting to the Controller, the Accounting Manager is an integral part of the department responsible for managing the accounting department to provide technical and administrative management for Billing General Accounting, and Accounts Receivable. This role also serves as an internal consultant for managers within the organization, advising them of current work order information and working with managers to create a fiscal strategy that aligns with the goals of the organization.


The Accounting Manager is responsible for managing the billing, cash applications and accounts receivable collection functions. The Accounting Manager will be responsible for ensuring that the billing for all legal entities is accurate and timely and performing other accounting responsibilities while maintaining the highest level of integrity and responsiveness for both internal and external customers.


Accounting Manager will be responsible for managing a portion of the general accounting functions for several legal entities, while maintaining the highest level of integrity and responsiveness for both internal and external customers.


This position will be responsible for business process change management in support of the new ERP system including the communication plan to motivate the team for a successful implementation by building enthusiasm and momentum for new electronic processes.


In addition, this position also has a significant revenue role in insuring the internal financial statements are issued in accordance with the financial close calendar and ASC 606.


This position will also have the responsibility for developing and implementing strategies to improve employee engagement to foster a positive work environment for their direct reports.


ESSENTIAL DUTIES AND RESPONSIBILITIES:


Accounting Duties:


Develop and compile monthly productivity measurements for the billing team to monitor processing volume and accuracy performance.

Responsible for supervising accounting procedures, including monitoring and improving internal and process controls. Prepare or supervise the preparation of complex customized invoicing to specific customers including ensuring that invoices are uploaded to customer portals as required.

Work closely with sales and operations teams to ensure that purchase orders are received as required and that customers are set up correctly in both Great Plains and other order entry systems to ensure that customers are invoiced in accordance with contract terms.

Prepare journal entries, lead, and perform monthly accounting functions including the preparation of balance sheet account reconciliations as assigned.

Lead monthly financial review meetings as needed.

Define and execute procedures for work-in-process accounting, month-end financial close, and periodic analysis.

Attend quarterly business reviews with customers as needed.

Ensure that all pricing changes are entered into the system correctly and that required notifications are sent to customers, as provided per customer contracts and reporting periodic price increases to the operations team.

Prepare incentive calculations for billing team members as required.

Advise management on matters of fiscal procedure and importance for the organization.

Lead the collections department to maximize cash flow.

Act as a backup to all aging meetings and ensure that all action items are followed-up, holding assigned accountable for completion.

Oversee collection reports to ascertain status of collection and balance outstanding and to evaluate effectiveness of current collection policy and procedures.

Oversee delinquent accounts considered to be uncollectible; ensure maximum efforts have been taken before assigning bad credit status to account.

Lead and motivate collections staff (2-3 collectors) to achieve company goals. Ensure that the collections department is responding timely and appropriately to calls and emails according to state goals and expectations.

Sales commission back up to payroll manager - preliminary sales report due on the 15th of the month.


Reporting:


Prepare operations performance reports such as job costs and paperwork turn.

Support internal and external financial statement preparation and consolidations.

Assist as necessary with annual review by outside CPA firm and other audits by customers and government agencies.

Engage in critical and confidential aspects of accounting including the preparation of analytical reports and forecasts as directed.


Compliance:


Audit the work of the billing team, as any errors could have a significant impact on revenue.

Ensure compliance with the financial procedures of the organization.


People Management:


Responsible to staff open positions in compliance with company growth objectives to maintain the highest possible level of employee morale and department productivity. Includes participating in interviewing, hiring, training, discipline, and termination responsibilities, and partnering with human resources to complete the Career Mobility process for designated employees.

Partners with Human Resources to handle feedback, coaching, discipline, and termination of employees in accordance with company policy.

Lead the Accounting teams of both direct and indirect reports to perform daily functions of billing, collections and cash applications.

Provide supervisory coaching and guidance to the Accounting team.

Develop performance standards to measure and give feedback to each employee and provide annual performance reviews to each team member including providing any necessary coaching and counseling.

Manage timekeeping system approvals to ensure payroll and timesheets are accurate for their direct reports and manage exceptions.

Organizes and oversees the work schedules of employees.

Update monthly department SMART goals in the Ally software program. Act as a catalyst for change and improvement in performance and quality utilizing Six Sigma methodology. Ensure established policies and procedures are adhered to in accordance with company procedures and guidelines.

Provide leadership to the team and set a culture of engaging and respecting employees.


Customer Relations:


Act as a point of contact for all accounting escalation issues and resolve them in a timely manner. Must be courteous, helpful, and professional to all existing and potential customers, by interacting with customers in person and via telephone, fax, and email to ensure complete customer satisfaction in all matters related to the operation.

Maintain excellent customer service with the customers, vendors, sales, transportation, and operation teams to establish solid relationships.


Training:


Participate and lead Six Sigma projects, as required to improve processes and efficiencies.

Determine the training needs of team and may provide training.

Accountable for the management and development of the leadership team.

Promote Corovan's Mission and Vision Statements.

Continuously promotes compliance with company policies and procedures.


Employee Engagement:


Ensure interactions with staff and customers are professional at all times to promote company's values and expectations.

Proactively engage team to promote a positive work environment, by developing and implementing engagement plans to retain high-performing employees.

Aligning the culture of the department with the overall company strategy and structure.


Safety:


Ensure the highest standards of safety, productivity and customer service are exceedingly daily.


Other Duties:


Other duties to meet business needs and requirements as assigned.

Works with confidential data, which, if disclosed, might have significant internal or external effect.

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.


QUALIFICATIONS:


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


COMPETENCIES:


ORGANIZATION SKILLS - Organization skills, attention to details, and the ability to prioritize in a changing environment. Excellent team organizational skills.

LANGUAGE SKILLS - Ability to read and interpret documents written in English such as procedures, work instructions, and timesheets. Ability to effectively communicate with customers and coworkers.

MATHEMATICAL SKILLS - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

LEADERSHIP - Strong interpersonal, training and leadership skills. Ability to motivate team to accomplish objectives.

TEAMWORK - Dedicated team player. Strong collaboration skills, ability to work effectively in a team environment as a positive team player and provide superior customer support. Excellent teamwork and interpersonal skills.

COMMUNICATION SKILLS - Ability to effectively communicate with potentially stressful and/or emotional situations.

OTHER SKILLS:

Ability to successfully interact with all levels of the operations and finance team on complex business issues. A complete understanding of the business operations and interactions with accounting is essential.

Exceptional problem solving and decision-making skills.

Ability to multitasking and able to meet deadlines.

Strong knowledge of Generally Accepted Accounting Principles.

Excellent customer service skills and interpersonal skills.

Project and team management/leadership skills and experience. Proven ability to work effectively in a team environment with associates. Capability of effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.

Excellent analytical ability.

Must be detail oriented.

Familiarity with six-sigma or other quality improvement processes.

Ability to handle and safeguard sensitive and confidential information.


EDUCATION and/or EXPERIENCE:


Required:


BA/BS degree in Accounting or Finance is required; or a combination of education and equivalent experience may be substituted for Bachelor's degree.

Minimum seven (7) years' experience in accounting and financial analysis.

Strong supervisory or managerial skills to lead a Billing or Finance team.

Strong experience with ERP systems such as Great Plains, or similar system.

Experience working on software implementations, including new accounting software or ERP systems.

Experience leading change management with new ERP Systems.

Experience in a senior or leadership role.

Advanced MS Excel knowledge.

Proficient in MS Office applications.

Expert knowledge of Microsoft Office Suite.


Preferred:


Active Certified Public Accountant certification.

Service industry experience highly desirable.

Experience with process improvement teams.


PRIMARY LOCATION:


Poway, CA.


PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individuals are required to be able to sit or stand for long periods as needed throughout the day.


Walking: May require walking primarily on a level surface but may include walking on uneven or inclined surfaces for lengthy periods throughout the day, often up and down stairs.

Handling: Seizes, helps, or works with hands.

Lifting: Proper lifting techniques required. May include lifting up to 25 pounds of boxes when needed.

Reaching: Extends hands and arms in any direction, reaching above shoulder heights, below the waist or lifting as required.

Standing: Remains in standing position if required to perform various functions of the job.

Stooping: Bends body downward and forward by bending at knees or waist.

Vision: Reads paperwork and records on the computer.

Talking: Communications by phone and in person.

Sitting: Required to sit at desk. Sit for long periods of time.


WORK ENVIRONMENT:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This list is not all inclusive.


Temp/Weather: Works in either 1) Office environment - for the most part ambient room temperatures, lighting, and traditional office equipment, and 2) Warehouse - may be exposed to cold temperature, and 3) Outside - may be exposed to wet and/or humid conditions, outside weather conditions and extreme cold.

Noise: Works in office, warehouse or outside environment, with constant or intermittent noise.


POSITION TYPE/EXPECTED HOURS OF WORK:


This is a full-time, exempt position.

Employees may be required to work late evenings or weekends depending on the business needs.

Because of sales and accounting interactions, the work needs to be conducted in the office location of 12302 Kerran Street, Poway, CA 92064.


TRAVEL:


Monthly travel to company and/or customer sites in Orange County and the Bay area may be required.


AAP/EEO STATEMENT:


The Company provides equal employment opportunities to all employees and applicants for employment activities and prohibits discrimination and harassment of any type, based on their actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 and over), sexual orientation, Civil Air Patrol status, military and veteran status and any other consideration protected by federal, state or local law (collectively referred to as "protected characteristics").


OTHER DUTIES:


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


REASONABLE ACCOMMODATIONS:


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Corovan Corporation, Poway , Accounting Manager, Executive , Poway, California