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Collections Spec II

Company: Corovan Corporation
Location: Poway
Posted on: November 13, 2022

Job Description:

The Collections Specialist is responsible for assisting the Accounting department in minimizing time elapsed between invoice billing and payments collected for Transportation, Warehouse and Specialty divisions. Primary job function requires exceptional customer focus while monitoring and reducing DSO of assigned portfolio of accounts.This position is also responsible for reporting and escalating any client payment issues to their manager.Job ResponsibilitiesAccountable for reducing delinquency for assigned accounts by:Contacting customers for payment of past due invoices via verbal and written communication, minimum of 30 calls per day and contacting customers for deposit and prepayment for new jobs.Call customers within 10 days of invoice to confirm receipt of invoice and document payment commitment.Positive and helpful team approach in all interactions with Sales and Support Teams to resolve issues that impede timely payment of invoices.Timely notification to management of payment issues and referral to in house Legal or 3rd Party Collection Agency.Troubleshooting customer concerns on invoices as needed to resolve obstacles to payment through cross functional collaboration between Sales, Ops and Locations.Attend/lead credit meetings as requested, reporting on assigned portfolio progress by account to Management.Creation of summary aging reports in Excel as requested by client and internal staff.Communicating with co-workers, management, clients, suppliers, and others in a courteous and professional manner.Prioritizing and managing multiple responsibilities.Provides assistance to cash applications team with remittance questions.Participating in process improvement projects through bridge-building and partnering skills to allow solution-focused conversations.Customer Relations:Must follow all confidentiality rules regarding customer information. Assist with client inquiries and answers client questions with regards to payment history/balance, account updates and customer service issues. Addresses client issues such as misapplied payments, short payments, bankruptcy and declined credit card.Uses a high level of professionalism in verbal and e-mail communication, always seeking to be helpful, to focus on problem solving and arriving at a win-win interaction.Maintain excellent customer service with the customers to establish solid relationships.Handle customer complaints in a timely manner and escalate any pertinent matters to their manager.Promote Corovan's Mission and Vision Statements.Special Projects: Participates in Six Sigma process improvement projects as needed.Training:Participates in ongoing training and may assist with training of new employees through cross-functional collaboration between locations.Continuously promotes compliance with company policies and procedures.Safety:Performs work with quality, efficiency and safety at all times.Other duties:All other duties as assigned based on business needs.CompetenciesORGANIZATION SKILLS - Organization skills with ability to juggle multiple assignments and tasks, including attention to details, and the ability to prioritize in a changing environment.LANGUAGE SKILLS - Ability to read and interpret documents written in English such as manuals, procedures, work instructions, and timesheets. Ability to effectively communicate well with customers and coworkers.MATHEMATICAL SKILLS - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. REASONING ABILITY - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.COMMUNICATION SKILLS - Ability to effectively communicate with potentially stressful and/or emotional situations. Outstanding customer oriented skills.OTHER DUTIES:Exceptional problem solving abilities.Ability to meet deadlines.Knowledge of Generally Accepted Accounting Principles.Ability to exercise independent judgement.Minimum QualificationsBachelor's degree in accounting, finance, or a related field (or equivalent experience and training required, or equivalent of education and experience).Three-five (3-5) years' experience in a fast paced B2B Collections environment.Intermediate MS Excel required.Proficient in MS Office required.Knowledge of Generally Accepted Accounting Principles.Proven ability to work effectively with others in a team environment.Preferred QualificationsThree - five (3-5) years' collections experience in a service based industry.Familiarity with Great Plains software.Experience with process improvement teams a plus.Professional Collection Certification from accredited organization.Primary LocationIn office - Poway.TravelMinimal travel to local clients may be required.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individuals are required to be able to sit or stand for long periods as needed throughout the day.Walking: May require walking primarily on a level surface, but may include walking on uneven or inclined surfaces for lengthy periods throughout the day, often up and down stairs.Handling: Seizes, helps or works with hands.Lifting: Proper lifting techniques required. May include lifting up to 25 pounds of boxes when needed.Reaching: Extends hands and arms in any direction, reaching above shoulder heights, below the waist or lifting as required.Standing: Remains in standing position if required to perform various functions of the job.Stooping: Bends body downward and forward by bending at knees or waist.Vision: Reads paperwork and records on the computer.Talking: Communications by phone and in person.Sitting: May be required to sit at desk. May sit for long periods of time.Position Type / Expected Hour of WorkThis is a full-time, regular position.All Overtime must be approved by manager before working.Because of sales and accounting interactions, the work needs to be conducted in the office location of 12302 Kerran Street, Poway, Ca 92064.Additional InformationUpon offer, the Company conducts a comprehensive pre-employment background check and drug test.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.About Corovan:Since 1948, Corovan has set the pace in corporate relocation, facilities support, and storage services. Corovan offers the industry's most comprehensive suite of commercial moving, storage, furniture, logistics, and tech relocation services for businesses of all sizes and industries. We are proud to have the most experienced and dedicated team to engineer the workplace change while ensuring professional, timely and cost-efficient services. With locations in San Leandro, San Jose, Fullerton and San Diego, we offer local businesses the most comprehensive suite of commercial moving, modular furniture moving and installation, warehousing, distribution, logistics, and technology services. We work with varied and interesting work environments with some of the most dynamic companies in the world.Our values include growth, continual improvement, and offer our employees training in a variety of fields. We have a culture of rewarding employees who do a great job and are good for Corovan. We look at our core staff for career advancement opportunities, with opportunities for advancement to installer, technician, driver, foreman, supervisor, project management, customer service and other support roles. Corovan offers competitive wages and benefits.The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Corovan is proud to be an Equal Opportunity Employer - veterans/individuals with disabilities, committed to workplace diversity.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Corovan Corporation, Poway , Collections Spec II, Other , Poway, California

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