Project Administrator, MQ-9B SkyGuardian & Protector Program

Company: General Atomics Aeronautical Systems
Location: Poway
Posted on: January 18, 2023

Job Description:

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We have an exciting opportunity for a Project Administrator to join our MQ-9B SkyGuardian & Protector program team located in Poway, CA. The Project Administrator is responsible for providing direct assistance to a Senior Director, and manages access to and maintains their schedule which requires contact with internal management, staff, and external customers or officials. The Project Administrator has access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment, and communicates with executive, administrative and management personnel to gather or convey relevant information, as well as initiates special reports and completes a variety of administrative assignments.

The Project Administer will also support programs and projects with administrative and analytic support under general supervision. This position is responsible for support to operational aspects of ongoing projects with taskings identified by Senior Managers across the group.

DUTIES & RESPONSIBILITIES:

• Coordinates schedules and ensures management is made aware of issues that need immediate attention.
• Interfaces with executives, managers, and staff as well as customers and visitors to gather and prepare information.
• Coordinates the preparation and review of correspondence, reports, and presentations of internal and program/project information for internal and external audiences.
• Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.
• Tracks progress of delegated staff assignments and may coordinate activities between departments.
• Screens calls, prioritizes mail and maintains follow-up system to ensure completion of each task or project.
• Maintains confidential and specialized files and/or records.
• Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
• Administers daily operational aspects of one or more ongoing projects; participates in project plan development and tracking.
• Participates in problem solving with project managers, line managers, and clients.
• Develops appropriate electronic and hard copy reports and records.
• Maintains the strict confidentiality of sensitive information.
• Other duties as assigned or required.
• Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.
  We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
  
  
  Job Qualifications:
  • Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
  • Must demonstrate a general understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
  • Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
  • Ability to obtain and maintain a DoD security clearance is required.
  • Must be customer focused and possess:
    • The ability to identify issues, analyze data and develop solutions to a variety of problems.
    • Good analytical, verbal and written communication skills to accurately document, report, and present findings.
    • Good interpersonal skills enabling an effective interface with other professionals.
    • Good computer skills.
    • Ability to work independently or in a team environment is essential as is the ability to work extended hours as required.

Keywords: General Atomics Aeronautical Systems, Poway , Project Administrator, MQ-9B SkyGuardian & Protector Program, Other , Poway, California