Revenue Processing Specialist I

Company: Corovan Corporation
Location: Poway
Posted on: January 24, 2023

Job Description:

$18.31 - $22.88 / hour

The Revenue Processing Specialist I primary function is creating and issuing invoices to customers by all necessary means. In the process of invoicing, the Revenue Processing Specialist will also audit, inventory, analyze billing data and process commissions to both contractors and sales personnel and perform data entry for Accounts Payable.

Typically reports to the Accounting Manager but may be given direction from the Controller. A successful contributor in this role will exhibit a willingness to partner with all departments on best practices to ensure customer happiness.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Revenue duties:

Audit work orders for accuracy - man hours, billing hours and/or billing quantities.

Report any inaccuracies to the Service Branch and assist with corrections.
Export completed work orders and prepare for invoicing.
Review and post Contractor's commissions accurately and by pay date cut-offs.
Receive, audit, and enter Vendor Contractors into Payables.
Enter inventory items to prepare for Job Summary Report.
Analyze Job Summary Report - Estimate vs. Actual.
Communicate closely with Operations/Sales to ensure timely billing of services.
Post sales commissions at the invoicing level.
Meet deadline for invoicing and closing of jobs/projects by the 5 business day of the following month.
Review and comment on the status of all jobs/projects listed on the preliminary Work in Process (WIP) on and by the 6 business day of the following month.
Enter invoices into customer invoicing web sites as required.
Submit invoices by electronic data interchange.
Perform 10-day call backs.
Assist collections in resolving disputed invoices.
Participate in process improvement projects as required.

Compliance:

Conform with and abide by all regulations, policies, work procedures and instructions.
Ensure that desktop and workstation is kept clean. All boxes with documents that needs to be retained should be placed in storage within 30 days.
Other duties may be assigned to meet business needs.

Customer Relations:

Interact with internal and external customers in person and via telephone, fax and email to ensure complete customer satisfaction in all matters related to the operation.

Attend and participate in meetings, including Blue File meetings.

Maintain excellent customer service with the internal and external customers including transportation and operation teams to establish solid relationships.

Communicate with co-workers, management, clients, and vendors in a courteous and professional manner. Provide exemplary customer service to all internal and external customer at all times. All inquiries must be responded to within 2 days of receipt.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CUSTOMER SERVICE - Manages difficult or emotional customer situations; responds promptly to customer needs, both externally and internally.
TEAMWORK - Strong collaboration skills, ability to work effectively in a team.
ORGANIZATION SKILLS - Organization skills, attention to details, and the ability to prioritize in a changing environment.
INTERPERSONAL SKILLS - Strong interpersonal (verbal and written) communication skills, positive attitude, flexibility, and an eagerness to learn new things.
LANGUAGE SKILLS - Ability to read and interpret documents written in English such as procedures, work instructions, and timesheets. Ability to effectively communicate with customers and coworkers.
MATHEMATICAL SKILLS - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Weighing and measurement of boxes.
REASONING ABILITY - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMMUNICATION SKILLS - Ability to effectively communicate with potentially stressful and/or emotional situations in a professional manner. Outstanding customer-oriented skills. Ability to communicate with various levels of management.
OTHER DUTIES:

a. Able to work independently.

b. Financial/Accounting technical capacity.

c. Ability to prioritize projects and work well under pressure to meet the deadlines.

EDUCATION and/or EXPERIENCE:

Required:

1. High School Diploma or G.E.D.

2. One - three (1-3) years' experience in an accounts receivable/payable or equivalent work area required.

Knowledgeable in financial management or project management.

4. Proficient in MS Office.

Preferred:

5. Bachelors' Degree in Finance, Accounting or Business Administration.

6. Familiar with Windfall Software.

7. Experience with process improvement teams.

OPTIONAL TRAVEL:

Minimal travel is required.

PRIMARY LOCATION:

In office - Poway.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individuals are required to be able to sit or stand for long periods as needed throughout the day.

1. Walking: May require walking primarily on a level surface but may include walking on uneven or inclined surfaces for lengthy periods throughout the day, often up and down stairs.

2. Handling: Seizes, helps or works with hands.

3. Lifting: Proper lifting techniques required. May include lifting up to 25 lbs.

4. Reaching: Extends hands and arms in any direction, reaching above shoulder heights, below the waist or lifting as required.

5. Standing: Remains in standing position if required to perform various functions of the job.

6. Stooping: Bends body downward and forward by bending at knees or waist, including but not limited to, twisting, kneeling throughout the day.

7. Vision: Reads paperwork and records on the computer.

8. Talking: Communications by phone and in person.

9. Sitting: Sits at desk.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This list is not all inclusive.

1. Temp/Weather: Works in either 1) Office environment - for the most part ambient room temperatures, lighting, and traditional office equipment, or 2) Warehouse - may be exposed to cold temperature, or 3) Outside - may be exposed to wet and/or humid conditions, outside weather conditions and extreme cold.

2. Noise: Works in office, warehouse or outside environment, with constant or intermittent noise.

As the company grows, it may be necessary to rearrange/move cubicles at any time at the sole discretion of the company.

POSITION TYPE/EXPECTED HOURS OF WORK:

1. This is a full-time position, with a minimum expectation of 40 hours per week.

2. The working hours are flexible, and employees might require working late evenings or weekend depends on the business needs.

3. All Overtime must be approved by manager before working.

4. Because of the Accounting interactions, the work needs to be conducted in the office location of 12302 Kerran Street, Poway, CA 92064.

AAP/EEO STATEMENT:

The Company provides equal employment opportunities to all employees and appliciants for employment activitites and prohibits discrimination and harassment of any type, based on their actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 and over), sexual orientation, Civil Air Patrol status, military and veteran status and any other consideration protected by federal, state or local law (collectively referred to as "protected characteristics").

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REASONABLE ACCOMMODATIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing . click apply for full job details

Keywords: Corovan Corporation, Poway , Revenue Processing Specialist I, Other , Poway, California