Revenue Processing Specialist I
Company: Corovan Corporation
Posted on: January 24, 2023
$18.31 - $22.88 / hour
The Revenue Processing Specialist I primary function is creating
and issuing invoices to customers by all necessary means. In the
process of invoicing, the Revenue Processing Specialist will also
audit, inventory, analyze billing data and process commissions to
both contractors and sales personnel and perform data entry for
Typically reports to the Accounting Manager but may be given
direction from the Controller. A successful contributor in this
role will exhibit a willingness to partner with all departments on
best practices to ensure customer happiness.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Audit work orders for accuracy - man hours, billing hours and/or
Report any inaccuracies to the Service Branch and assist with
Export completed work orders and prepare for invoicing.
Review and post Contractor's commissions accurately and by pay date
Receive, audit, and enter Vendor Contractors into Payables.
Enter inventory items to prepare for Job Summary Report.
Analyze Job Summary Report - Estimate vs. Actual.
Communicate closely with Operations/Sales to ensure timely billing
Post sales commissions at the invoicing level.
Meet deadline for invoicing and closing of jobs/projects by the 5
business day of the following month.
Review and comment on the status of all jobs/projects listed on the
preliminary Work in Process (WIP) on and by the 6 business day of
the following month.
Enter invoices into customer invoicing web sites as required.
Submit invoices by electronic data interchange.
Perform 10-day call backs.
Assist collections in resolving disputed invoices.
Participate in process improvement projects as required.
Conform with and abide by all regulations, policies, work
procedures and instructions.
Ensure that desktop and workstation is kept clean. All boxes with
documents that needs to be retained should be placed in storage
within 30 days.
Other duties may be assigned to meet business needs.
Interact with internal and external customers in person and via
telephone, fax and email to ensure complete customer satisfaction
in all matters related to the operation.
Attend and participate in meetings, including Blue File
Maintain excellent customer service with the internal and external
customers including transportation and operation teams to establish
Communicate with co-workers, management, clients, and vendors in a
courteous and professional manner. Provide exemplary customer
service to all internal and external customer at all times. All
inquiries must be responded to within 2 days of receipt.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
CUSTOMER SERVICE - Manages difficult or emotional customer
situations; responds promptly to customer needs, both externally
TEAMWORK - Strong collaboration skills, ability to work effectively
in a team.
ORGANIZATION SKILLS - Organization skills, attention to details,
and the ability to prioritize in a changing environment.
INTERPERSONAL SKILLS - Strong interpersonal (verbal and written)
communication skills, positive attitude, flexibility, and an
eagerness to learn new things.
LANGUAGE SKILLS - Ability to read and interpret documents written
in English such as procedures, work instructions, and timesheets.
Ability to effectively communicate with customers and
MATHEMATICAL SKILLS - Ability to add, subtract, multiply, and
divide in all units of measure, using whole numbers, common
fractions, and decimals. Weighing and measurement of boxes.
REASONING ABILITY - Ability to apply common sense understanding to
carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables
in standardized situations.
COMMUNICATION SKILLS - Ability to effectively communicate with
potentially stressful and/or emotional situations in a professional
manner. Outstanding customer-oriented skills. Ability to
communicate with various levels of management.
a. Able to work independently.
b. Financial/Accounting technical capacity.
c. Ability to prioritize projects and work well under pressure to
meet the deadlines.
EDUCATION and/or EXPERIENCE:
1. High School Diploma or G.E.D.
2. One - three (1-3) years' experience in an accounts
receivable/payable or equivalent work area required.
Knowledgeable in financial management or project management.
4. Proficient in MS Office.
5. Bachelors' Degree in Finance, Accounting or Business
6. Familiar with Windfall Software.
7. Experience with process improvement teams.
Minimal travel is required.
In office - Poway.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Individuals are required to be
able to sit or stand for long periods as needed throughout the
1. Walking: May require walking primarily on a level surface but
may include walking on uneven or inclined surfaces for lengthy
periods throughout the day, often up and down stairs.
2. Handling: Seizes, helps or works with hands.
3. Lifting: Proper lifting techniques required. May include lifting
up to 25 lbs.
4. Reaching: Extends hands and arms in any direction, reaching
above shoulder heights, below the waist or lifting as required.
5. Standing: Remains in standing position if required to perform
various functions of the job.
6. Stooping: Bends body downward and forward by bending at knees or
waist, including but not limited to, twisting, kneeling throughout
7. Vision: Reads paperwork and records on the computer.
8. Talking: Communications by phone and in person.
9. Sitting: Sits at desk.
The work environment characteristics described here are
representative of those an employee encounters while performing the
essential functions of this job. This list is not all
1. Temp/Weather: Works in either 1) Office environment - for the
most part ambient room temperatures, lighting, and traditional
office equipment, or 2) Warehouse - may be exposed to cold
temperature, or 3) Outside - may be exposed to wet and/or humid
conditions, outside weather conditions and extreme cold.
2. Noise: Works in office, warehouse or outside environment, with
constant or intermittent noise.
As the company grows, it may be necessary to rearrange/move
cubicles at any time at the sole discretion of the company.
POSITION TYPE/EXPECTED HOURS OF WORK:
1. This is a full-time position, with a minimum expectation of 40
hours per week.
2. The working hours are flexible, and employees might require
working late evenings or weekend depends on the business needs.
3. All Overtime must be approved by manager before working.
4. Because of the Accounting interactions, the work needs to be
conducted in the office location of 12302 Kerran Street, Poway, CA
The Company provides equal employment opportunities to all
employees and appliciants for employment activitites and prohibits
discrimination and harassment of any type, based on their actual or
perceived: race, religious creed, color, national origin, ancestry,
physical or mental disability, medical condition, genetic
information, marital status (including registered domestic
partnership status), sex and gender (including pregnancy,
childbirth, lactation and related medical conditions), gender
identity and gender expression (including transgender individuals
who are transitioning, have transitioned, or are perceived to be
transitioning to the gender with which they identify), age (40 and
over), sexual orientation, Civil Air Patrol status, military and
veteran status and any other consideration protected by federal,
state or local law (collectively referred to as "protected
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time
with or without notice.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Equal Opportunity Employer/Protected Veterans/Individuals with
The contractor will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing . click apply for full job
Keywords: Corovan Corporation, Poway , Revenue Processing Specialist I, Other , Poway, California
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